Securely shred old or unnecessary documents that contain your business information or business identifiers.Posted on April 16th, 2013 No comments
Shred any old or unnecessary documents containing business license numbers, business registrations, EIN / TIN, account numbers, etc. using a cross-cut, confetti cut, or diamond cut shredder, or utilize the services of a secure document destruction company. Any documents waiting to be shredded should be placed in a secure locking receptacle or locked storage room not accessible to unauthorized persons.
Keep all documents containing business information or business identifiers in a safe, secure location not accessible by unauthorized persons.Posted on April 16th, 2013 No comments
Be certain to protect and secure hardcopy documents that contain business identifiers, account numbers, and other sensitive information at all times. This includes employee workspaces, public access areas, waste and shred receptacles, filing cabinets, and any other locations where these documents may be found. Be cognizant of all persons that may be able to view or have access to these documents (authorized or not), including clients and customers, visitors, contractors, cleaning crew personnel, etc.
Posted on September 4th, 2008 No comments
All businesses have occasion to discard confidential data. Customers lists, price lists, sales statistics, drafts of bids and correspondence, and even memos, contain information about business activity which would interest any competitor. Every business is also entrusted with information that must be kept private. Employees and customers have the legal right to have this data protected.
Without the proper safeguards, information ends up in the dumpster where it is readily, and legally, available to anybody. The trash is considered by business espionage professionals as the single most available source of competitive and private information from the average business. Any establishment that discards private and proprietary data without the benefit of destruction, exposes itself to the risk of criminal and civil prosecution, as well as the costly loss of business.
Posted on November 29th, 2007 No comments
Corporate Espionage is a growing problem and threat to more companies than you probably think! Below I will dispense some information every business owner should know!
What Is Corporate Espionage?
Espionage is the practice of obtaining information about an organization that is considered secret and confidential without the permission of the information holder themselves. In other words… spying. Espionage involves accessing the location where the information is actually stored- As in entering an office building to try and seek out the company’s methods and tactics or gaining unauthorized access to a company computer. It also involves contacting the people who know the desired information and trying to get them to slowly divulge it.
How Dangerous Is It?
Corporate Espionage is a serious risk to any business that depends on information. Any ‘spy’ who is targeting a company is seeking inside information that the company depends on for its success. If that outsider is able to gain access to that information, then the company no longer has a leg up on competition, it levels the playing field. To say the very least…
Some examples of information that is often sought after:
• Client List – any list of current and past clients, their contact information, and what products and services they purchased from you.
• Supplier Agreements – information that lets others know what kind of agreements you hold with your suppliers, your relationship with them, and what you are or plan to be using them for.
• Personal Records – records indicating spending habits, income, bank balances and account numbers, commonly called phone numbers, credit card accounts, ect.
• Research Documents – any research history that can help foretell where you plan to take the company in the next few years.
• Prototype Plans – plans, paper work, contracts, or actual physical prototypes of a new product or service you plan to offer.
• A few other examples include : patents, pricing strategies, source code, and unique manufacturing and technological operations.
Any of the above information could be greatly beneficial to the unauthorized individual who has stolen it from you. It can lead to devastating financial effects to a company causing them to lose clients and money to their untrustworthy competitor. The information could also be used for scams, credit card fraud, and blackmail.
Much to the company’s own downfall, security for this coveted information is often an afterthought. Most corporations are developing new technologies faster than they can protect them. Very few companies are spending the time and money to implement the hardware, software, and services required to monitor and protect their information.
How Does It Happen And How Can I Fight It?
Corporate Espionage can happen in a number of ways, but basically it’s any breach of security in your company. Methods range from computer hacking, theft, and intimidation, to dumpster diving and personnel impersonations.
A few basic things you can do to protect yourself:
1. Make employees aware of ‘Social Engineering Ploys.’ Make sure they are familiar with the tactics so they can recognize it when something happens. Set up a procedure for them to follow in the event they think they are a target of a social engineering attack.
2. Make sure you have sufficient physical building security. Your office building houses your employees, files, computers, servers, and all your other valuable information and sources. Invest in video surveillance and make sure it gets checked often.
3. Keep the latest security software on your computers and servers at all times. These are common points of attack for any corporation so it’s key to keep them locked up.
Despite the digital world we live in, dumpster diving is the most common method used to obtain confidential data without the information owner finding out. It’s a messy and primitive method, but is very successful in acquiring trade secrets. But how can that be? Someone can just take your information right out of your garbage can? Yes, dumpster diving is disgusting and totally legal. Once you discard it onto a public street for garbage pickup, it’s totally fair game. Dumpster Divers have been successful in obtaining company phone books, organization charts, memos, company policy manuals, meeting calendars, system manuals, login names and passwords, source code, disks and tapes and much more.
So what can you do?
Use a shredding company! Shred EVERYTHING! No longer is just paper print outs your biggest liability, CD’s, DVD’s, hard drives, servers are all a huge threat to you if they land in the wrong hands. Seek a company who has the ability to successfully destroy any and all confidential matter.
Companies such as MicroShred (http://www.microshred.com) can render any confidential material totally unreadable. Unlike your typical shredder which leaves paper in pieces that potentially can be put back together, MicroShred uses locked confidential boxes that are dumped into a shredder and destroyed. CD’s, uniforms, labels, ID access cards, hard drives… it all can be destroyed!
Posted on November 2nd, 2007 No comments
When it comes to the confidential matters of your company, you can never be too safe. Every business owner should take every precaution possible to ensure all confidential materials are totally destroyed to minimize the chance of a security breach.
What Will A Security Breach Do To My Company?
Simply put? Nothing good. If you don’t have a secure document shredding system, you’re putting your company at a great risk. Confidential information in the wrong hands will cost you in more than one way. You and your clients are both at risk. As far as your company goes, what if someone gets a hold of your old bank statements? Before you know it, they’ve depleted your company’s bank accounts, your checks bounce-causing your company embarrassment in the corporate world. It can hurt your relationships with your venders making it difficult for you to continue to purchase goods and services from them, and all around give your company a black eye.
And that’s just one side of the coin! Companies who suffer a breach in security lose customers. It’s a fact. If someone can gain unauthorized access to your confidential information, then your client base may see that as a lack of care to detail on your part. They will often lose confidence in you and your ability to keep their information safe. For example, let’s say a client buys a product from a retailer, they provide that retailer with their full name, address, and credit card information for delivery and billing purposes. Now let’s say that retailer isn’t using a secure document shredding process to safely destroy the client’s confidential information. Because of this, the client’s data gets stolen and is used to steal their identity and cause them great money loss, stress, and aggravation. The client will in turn blame the retailer, seeing as they are in fact the ones who were careless with the information, and they will probably never use that company again. Now that’s just one client, what if it happened to hundreds?
Believe it or not, client loss isn’t even the worse that can happen. Some people who suffer financial loss or insecurity because of a company will be happy to come right back at them with a lawsuit. 23 to 50 million Americans have received notification of some form of data security breach, 5% of them have hired lawyers, that’s well over a million people that are seeking legal action against companies. Is that a risk you can afford to take?
What Can I Do To Avoid A Security Breach?
Luckily, all this tragedy can easily be avoided putting both you and your clients at ease. The answer is simple- a professional, experienced, and most importantly, secure document shredding service can render all your confidential data 100% unreadable. Regular shredders that simply cut papers into stripes don’t do the job; those pieces can be put back together and read! Even machines that dice and cube your documents aren’t totally safe. Amazingly enough, someone with enough determination can puzzle those tiny pieces back together and all you’re left with is a false sense of security. What you need is a company who can safely and securely destroy all that confidential data and recycle it for you too! Some shredding companies can also destroy more than just paper! If you’ve saved a lot of confidential data onto a hard drive that you will no longer be using, simply deleting or formatting the job isn’t safe. That information can still be extracted!
So What Does This All Mean?
Simply put, it means that you can never be too safe. Using a secure shredding service should be a normal part of your company’s operation. It’s a risk no company running today can afford to take. Companies large and small should take this seriously: the larger the company, the more information there is to be stolen; the more money you make, the more likely you’ll be targeted; the smaller you are, the less clients you can afford to lose.
Take action before any damage is done. Using a professional, experienced shredding service will protect your bottom line! It’s as easy as that!
MicroShred (http://www.microshred.com), a mobile high security shredding and recycling service in Southern California and Southern Florida. We provide a secure, convenient, cost-effective and environmentally friendly method to dispose of highly sensitive and confidential documents and other materials. Our mobile shredding units come to you and shred all sensitive material at your location, under your supervision. MicroShred can destroy items like hard drives, motherboards, CD’s, microfiche, and much more!