How long to keep financial records?

If you’re anything like me, you want to shred bills and documents as soon as you send the check in the mail or pay online.  You don’t want all that extra clutter hanging around.  While that can be good for some items (junk mail, magazines, etc.) it doesn’t always work for financial documents.  If you own a home, have a credit card, are self-employed, have a job, or all of the above, here is some information about how long to keep your financial records.

Let’s start with home ownership documents.  These include closing statements (your HUD or RESPA, for example).  You’ll want to save that information for at least six years after you purchase the home.  This is important for selling the home (if you do during that time period) because it can affect how much you pay in capital gains tax.  It’s also important to keep any receipts for home improvement projects.  Some could be a tax write-off and others may also affect property taxes and capital gains tax.

If you use your credit card to purchase items that can be a tax deduction, you’ll want to keep your statements for a good seven years.  Otherwise, you can shred the statement once your receipts match what is listed on the statement for the month.

In terms of tax paperwork, it’s important to know that the IRS has three years from your filing date to audit your return if it suspects good faith errors.  They have up to six years to challenge a return if they suspect you underreported your gross income by 25% or more.  So you’ll want to keep all your tax returns for at least six years.  You have three years once you file if you find a mistake on it and file an amended return for a refund.

You can easily get rid of regular bills once you see the check against it has cleared.  You will want to keep any receipts or bills for more expensive purchases, such as jewelry, computers, televisions, etc.  This you’ll want to save for insurance purposes.

You can get rid of paycheck stubs once you compare it against the W-2 you receive for all your work the previous year.  If everything matches up, toss the original stubs.  If not, you’ll want to request a corrected form from your HR department.

If you have more specific questions about how long to keep certain financial records, your CPA is the best person to speak to, especially if it’s related to tax information.

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Financial Companies Underestimate ID Fraud

LONDON (Reuters) – Financial services companies must change their attitude to security to curb the rise in identity fraud, the Financial Services Authority says.

The FSA issued the warning following a review of data security systems and controls at 39 firms including banks, building societies, insurance companies and financial advisers.

Although it found examples of good practice across the industry, it said firms underestimated the risk of data loss and fraud to their businesses — especially to their customers.

One company has been referred to the FSA’s enforcement division.

The call comes just days after Information Commissioner Richard Thomas said companies and government departments had suffered an “inexcusable number” of security breaches since the loss of millions of personal details last year.

Thomas said he had been told of 94 data breaches since November, with two-thirds from the public sector and the rest from the private sector. Half of the commercial breaches were from financial institutions.

Prime Minister Gordon Brown ordered an urgent review after HM Revenue and Customs said it had lost data on 25 million people, exposing them to the risk of identity theft and fraud.

The FSA said that, on occasions of significant data loss, firms seemed more concerned about adverse media coverage than on being open and transparent with their customers.

Speaking at the body’s annual conference on financial crime, Philip Robinson, its director of financial crime and intelligence, said: “It is worrying that, despite increased public awareness of the impact that identity theft can have on customers, many firms are still not taking this risk seriously.

“Customers have a right to be confident that firms are doing everything reasonably possible to keep their personal and financial details safe.”