What is a Certificate of Destruction?

A Certificate of Destruction is an official document between MicroShred and you, the client. The Certificate of Destruction is issued upon completion of services. This document will  state how much material was destroyed along with the destruction date and the MicroShred Technician who performed those services. This certificate serves as proof that the documents were properly destroyed and cannot be reconstructed, ensuring that your personal, financial, or confidential information is fully disposed of in a safe and compliant manner.

Why is it important to obtain a Certificate of Destruction?

1. Compliance with Legal and Regulatory Requirements: Many industries are subject to regulations that require the secure destruction of sensitive data. For example, the Fair and Accurate Credit Transactions Act (FACTA), Health Insurance Portability and Accountability Act (HIPAA), Gramm-Leach-Bliley Act, and General Data Protection Regulation (GDPR) have strict guidelines on the disposal of personal data. A Certificate of Destruction ensures that your business or personal practices are in compliance with these regulations and can help avoid potential legal or financial penalties.

2. Proof of Due Diligence: By obtaining a Certificate of Destruction, you have documented evidence that you took the necessary steps to protect sensitive data. This is especially important for businesses that handle customer information. It can serve as proof of good faith if questioned about the handling and disposal of confidential materials.

3. Protection from Identity Theft and Fraud: Sensitive documents, such as financial records, medical information, or employee details, can be a target for identity thieves or criminals if not properly destroyed. A Certificate of Destruction ensures that these documents were securely destroyed, minimizing the risk of fraud and identity theft.

4. Peace of Mind: Knowing that your confidential documents have been professionally and securely destroyed provides peace of mind. It assures you that you’ve done your part in safeguarding your personal and business information from potential breaches or misuse.

5. Environmental Responsibility: Many shredding companies that issue a Certificate of Destruction also recycle the shredded material, contributing to environmental sustainability. The certificate may also indicate that the documents were recycled after destruction, ensuring that your business or personal practices align with eco-friendly values.

How can MicroShred help make you compliant?
MicroShred offers secure document shredding services that ensure compliance with Federal Law requirements. Using advanced cross-cut shredders, MicroShred guarantees the complete destruction of sensitive documents, making them unreadable and permanently destroyed. Every client receives a Certificate of Destruction as proof that all documents entrusted to MicroShred have been securely destroyed. Additionally, we prioritize sustainability by converting shredded paper into pulp for recycling. As an eco-friendly company, MicroShred promotes recycling, so by choosing our shredding services, you’re also contributing to a greener environment.