Certificate of Destruction: Why It Matters for Secure Document Shredding
When you hire a shredding company, the most important proof you should receive is a Certificate of Destruction (COD). This official document confirms your sensitive documents were securely destroyed in compliance with federal and state regulations. At MicroShred, we provide every client with a COD, ensuring accountability, security, and peace of mind.
What is a Certificate of Destruction?
A Certificate of Destruction (COD) is a signed record issued by MicroShred after your shredding services. It includes:
- Amount of materials destroyed
- Date & location of destruction
- Name of the MicroShred technician
- Unique work order number for traceability
- Witness signature from both the technician and client representative
This document serves as a legally recognized proof that your confidential files have been permanently destroyed.
Why is a Certificate of Destruction Important to Obtain?
Compliance with Laws & Regulations. Many industries like healthcare, finance, and education are bound by strict privacy laws. Without proper proof of destruction, businesses risk legal penalties. A COD demonstrates compliance.
• HIPPA – Health Insurance Portability & Accountability Act
• FACTA – Fair and Accurate Credit Transactions Act
• GLBA – Gramm-Leach Bliley Act
• GDPR – General Data Protection Regulation
• FERPA – Family Educational Rights and Privacy Act
• RFR – Red Flags Rule
✓ Proof of Due Diligence: If audited, your Certificate of Destruction shows you acted responsibly when disposing sensitive data.
✓ Protection Against identity Theft: Improperly discarded files can lead to fraud or identity theft. A COD confirms they were destroyed beyond recognition.
✓ Peace of Mind Security: Knowing your information was destroyed by a trusted shredding provider, such as MicroShred, gives you confidence that your business and customers are protected.
✓ Eco Friendly Shredding: At MicroShred, shredded paper is 100% recycled into pulp. Your COD is proof og both security and sustainability.
Common Misconceptions About CODs
A COD does not automatically release a business from liability. For example, if the certificate states “employee files from 1990-1995,” the shredding company cannot guarantee every sing file was included. That’s why choosing an experienced company, like MicroShred is so important. We handle every job with white glove care to ensure your trust.
How can MicroShred help make you compliant?
MicroShred offers secure document shredding services that ensure compliance with Federal Law requirements. Using advanced cross-cut shredders, MicroShred guarantees the complete destruction of sensitive documents, making them unreadable and permanently destroyed. Every client receives a Certificate of Destruction as proof that all documents entrusted to MicroShred have been securely destroyed. Additionally, we prioritize sustainability by converting shredded paper into pulp for recycling. As an eco-friendly company, MicroShred promotes recycling, so by choosing our shredding services, you’re also contributing to a greener environment.
Serving South Florida with Confidence
All of our services are performed by our Bonded & Insured document management specialists, who are thoroughly background checked and carefully screened for the security and safety of our clients and their confidential information.
MicroShred proudly serves South Florida’s tri-county areas. Whether you’re an individual, small business, healthcare provider, law firm, or corporation, we provide trusted, secure document management services that are tailored to your needs.
Servicing all of: Miami-Dade County, Broward County and Palm Beach County
📞 Call us today at (305) 999-9234 or ✉️ Email us at info@microshred.com to schedule shredding or request a no hassle quote.