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The Secure Shredding Industry’s Almighty Certificate of Destruction

In the professional shredding industry there is a document known as the Certificate of Destruction which is given to customers utilizing shredding companies as “proof” that documents have been destroyed. While these COD’s are used by virtually all shredding companies, the similarities end there. There is no universal form for a COD, which can create confusion for you, the consumer, when shopping for a reputable shredding company. Just what does the COD mean anyway? Probably not what you thought it meant.

Many shredding clients mistakenly take the COD as proof that they have washed their hands of any liability for the documents that are being destroyed. Unfortunately, this is logistically impossible, for many reasons. Even if a COD is itemized, listing, say, all employee records from 1990-1995, it is obviously impossible for the shredding contractor to know for sure whether each and every employee record for that time period was included in the documents he was given. And shredding companies don’t pretend to know that either.

A standard clause in contracts for all NAID members (National Association for Information Destruction, which every reputable shredding company should be a member of) clearly states that itemized lists of materials submitted for destruction are not proof that such documents were actually included in the materials submitted. This clause protects the shredding company, but it also protects the consumer, because it is eliminating any false notions that the COD is in itself proof that particular documents were destroyed. The clause goes on to state that if specific proof is needed, special arrangements need to be made in advance, with special terms and fees.

So what, then makes up a good COD, and what should you look for when selecting your shredding service? Here are some excellent qualities of a Certificate of Destruction :

  • A unique serial or transaction number
  • A clear statement of the terms and conditions
  • Statement of fiduciary responsibility
  • The date and location of the destruction of materials
  • The witness to the destruction (a signature, which could be another employee or representative of the shredding company, or representative of the client if they wish)

What does all of this mean? Do Certificate of Destructions provide any protection to the consumer? Actually, they are very important documents that protect both the contractor and the consumer, by stating upfront what is and what is not a responsibility of the shredding company. And ultimately, it all leads back to this: choosing a reliable, reputable shredding company provides you not only with excellent service, but peace of mind as well.

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Free Document Shredding Event!!!

Boca Raton Police & MicroShred Corporation team up to help fight identity theft

Saturday, January 28, 2012
9:00 a.m. to 1:00 p.m.


The Boca Raton Police Department and Microshred Corporation are again teaming up to help prevent identity theft by hosting a free document shredding event. The event will be held at the Boca Raton Town Center Mall, 6000 W. Glades Road, in the NW corner of the parking lot near Sears.


By shredding and properly disposing of all your sensitive documents, you will be taking a key step toward protecting your identity. According to reports from the U.S. Department of Justice and the Federal Trade Commission, more than 15 million people reported having their identities either stolen or misused last year; and Florida had the highest per capita rate of reported identity thefts in the United States. The overall losses from identity theft last year were close to $37 billion.


Microshred Corporation will have document shredding trucks on-site and each participant will be given a Certificate of Destruction after all documents have been shredded. The event is open to all non-commercial participants. Officers from the Boca Raton Police Department Crime Prevention Unit, along with employees from Microshred Corporation, will be on-site to provide expert advice and tips to prevent identity theft.


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Read about our past shredding events.



Confidential Shredder Blog

  • The Secure Shredding Industry’s Almighty Certificate of Destruction
    In the professional shredding industry, there is a document known as the Certificate of Destruction which is given to customers utilizing shredding companies as proof that documents have been destroyed. While these COD’s are used by virtually all shredding companies, the similarities end there...


  • Hard Drive Destruction Is Important For Business Security
    There comes a time for any business interested in staying current to upgrade hardware around the office. Oftentimes this means moving data from one hard drive to another, leaving motherboards and towers rendered obsolete. One might think all that needs to be done is to simply erase all folders and files from the drive, then click on the trash icon to wipe out. Private information gone forever and the company is safe, right? Not necessarily...


  • The History of Paper Shredding
    The shredding benefits of paper are used widely by different government organizations, business/private enterprises and even individuals. Shredding has become one of the best ways to destroy private papers like credit card bills, bank statements and other private or sensitive documents that are confidential. Shredding of these documents also helps in reducing the risks of identity thefts...


  • National Association For Information Destruction Code Of Ethics
    Members shall not by any means engage in, nor allow the use of, statements that are false, misleading, incomplete, or likely to mislead consumers or members of the public. Members shall respect the confidential nature of the customers’ records and shall maintain appropriate protection to prevent any disclosure of such information except when required by law. Members shall uphold and improve the integrity of the industry by affirmations of truth, fairness and professional conduct. Members shall not consider or represent general office paper recycling as a form of destruction...


  • Incidental Business Records Discarded On A Daily Basis Should Be Protected
    Without a program to control it, the daily trash of every business contains information that could be harmful. This information is especially useful to competitors because it contains the details of current activities. Discarded daily records include phone messages, memos, misprinted forms, drafts of bids and drafts of correspondence...

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Our services can be personalized to fit your company's needs. Whether you need a document destruction service on a monthly, weekly, or daily basis - you tell us how often, we'll be there.

Green Company - We Recycle

Recycling paper has substantial benefits on our eco-system and it is so easy to do! MicroShred utilizes an environmentally friendly method to dispose of highly confidential documents and other materials.

Data Destruction Bins

We provide FREE locked security containers which are individually
keyed for each client.


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